Last week, I read the old book Get Things Done again, it did make me think. I read it first two years ago, at that time, I didn't feel the benefits since I could manage all stuff in my mind. But now, I can't, I do forget things, I do procrastinate things. During my reread, I kept asking me, why I just missed this treasure, so silly I was.
Below are my reading notes.
Stuff: anything you have allowed into your psychological or physical world that doesn’t belong where it is, but for which you haven’t yet determined the desired outcome and the next action step.
We need to transform all the “stuff” we’re trying to organize into actionable stuff we need to do.
- Collect things that command our attention
- Process what they mean and what to do about them
- Organize the results
- Review as options for what we choose to
In Box requirements:
- Every open loop must be in your collection system and out of your mind
- You must have as few collection buckets as you can get by with
- You must empty their regularly
Process - Organize
- Process the top item first
- Process one item at a time
- Never put anything back into "In Box"
Review your lists as often as you need to, to get them off your mind.
Review Flow: Calendar - Next Actions - Projects - Waiting for - Someday/Maybe
- Gather and process all your "stuff"
- Review your system
- Update your lists
- Get clean, clear, current, and complete
Model for choosing actions:
- Context (I prefer Context over Project)
- Time available
- Energy available
Model for evaluating daily work
- Doing predefined work
- Doing work as it shows up
- Defining your work
Model for reviewing your own work
- Three-to five-year vision
- One-to two-year goals
- Areas of responsibility
- Current projects
- Current actions
- Defining purpose and principles
- Outcome visioning
- Identifying next actions
If you’re waiting to have a good idea before you have any ideas, you won’t have many ideas.
Benefits of asking "why?":
- It defines success
- It creates decision-making criteria
- It aligns resources
- It motivates
- It clarifies focus
- It expands options
Developing a vision:
- View the project from beyond the completion date
- Envision "wild success"
- Capture features, aspects, qualities you imagine in place
- Don't judge, challenge, evaluate, or criticize
- Go for quantity, not quality
- Put analysis and organization in the background
- Identify the significance pieces
- Sort by (one or more): components, sequences, priorities, details to the required degree